A Google Workspace account allows businesses to get customized and professional email addresses matching their domain name instead of a generic email address like [email protected].
The account helps businesses maintain:
- a professional image
- collaborate with team members in real-time
- store files securely on the cloud
- leverage voice communication and do more.
Workspace users can access and manage their accounts via the Gmail web interface or the app or connect their account to an email client like Microsoft Outlook or Apple Mail.
This guide puts together the server and port settings for configuring a Workspace email on email clients. So, let’s quickly get to it.
POP Server Settings
POP, standing for Post Office Protocol, is a one-way incoming email protocol that allows users to access their email messages only on one device.
It downloads emails to a local computer or device and, afterward, deletes the original email from the server, making the message accessible only on that device.
The protocol is suitable for users wanting to manage their emails from one device and with limited storage space.
POP3 is the standard version in common use, and most POP3 servers can also store a copy of the email on the server, making it more convenient.
Let’s quickly look at the POP server settings for Google Workspace email.
Incoming Mail Server Settings
An Incoming Mail Server receives sent emails, stores the messages, and then forwards them to your inbox on time. Use these incoming server settings to configure Workspace on an email client:
- Incoming Server: pop.gmail.com
- SSL Authentication: YES
- SSL Port: 995
Outgoing (SMTP) Server Settings
Simple Mail Transfer Protocol or outgoing server helps you respond to incoming emails or send emails to recipients. The following settings enable you to configure the SMTP server for Workspace email:
- Outgoing (SMTP) server: smtp.gmail.com
- SSL Authentication: YES
- Requires TLS: YES (if available)
- Requires Authentication: YES
- TLS Port: 587
IMAP Server Settings
IMAP stands for Internet Message Access Protocol. It’s a two-way incoming email protocol that allows users to access emails directly from their email service without downloading to a local computer, except attachments.
Users can access their emails directly from the cloud, making the message accessible from any part of the world.
The protocol is suitable for users wanting to manage their emails from multiple devices, work remotely and collaborate with team members.
Here are the IMAP server settings for Google Workspace email.
Incoming Mail Server Settings
Use these settings to configure the Incoming Mail Server:
- Incoming Server: imap.gmail.com
- SSL Authentication: YES
- SSL Port: 993
Outgoing (SMTP) Server Settings
These settings help you configure the SMTP server:
- Outgoing (SMTP) server: smtp.gmail.com
- SSL Authentication: YES
- Requires TLS: YES (if available)
- Requires Authentication: YES
- SSL Port: 465
- Port for TLS: 587
Wrapping It Up
That’s it.
Using the settings here enables you to set up Workspace email quickly on email clients, but first, you’d need to choose between POP3 and IMAP.
Thankfully, this article makes deciding seamless.
Then, you could follow the steps here to learn how to create a Workspace email account and quickly set it up on email clients using the above settings.
And don’t forget to contact support if you need assistance.
